[vc_row][vc_column width=”1/3″][vc_single_image image=”6843″ img_size=”250×250″ alignment=”center”][/vc_column][vc_column width=”1/2″][vc_custom_heading text=”D-I-Y Occupational Health and Safety” font_container=”tag:h1|text_align:center|color:%230eaf00″ use_theme_fonts=”yes”][vc_column_text]Many people will tell you that compiling an OHS File is the most difficult job imaginable and they are correct.  But don’t worry – help is here 😊😊

Here are some pointers to help guide you towards an efficient OHS implementation:

1. Your OHS File is a legal and public document.

2. It is VERY IMPORTANT to have a valid Letter of Good Standing from the Workman’s Compensation Commissioner at all times.

3. The contents of your file must be specific to your unique ECD center and state the exact scope of work in your file. The ECD Center/Programme Profile from your Emergency File will be suitable for this purpose too.

4. It’s a big file and the inspector will be grateful if you provide a detailed table of contents.

5. The risk analyses are the documents on which your whole OHS system is built. They should always be readily available together with communications to employees on OHS matters.

6. Always have proof of competency for the staff. This includes, but is not limited to training certificates for First Aid, Fire Fighting and OHS Officer training (mandatory if there are 20 or more employees).

7. Be sure to have a copy of all your employees’ IDs and a blank W.CL.2 form.[/vc_column_text][/vc_column][vc_column width=”1/6″][/vc_column][/vc_row][vc_row full_width=”stretch_row_content” equal_height=”yes”][vc_column width=”1/2″ css=”.vc_custom_1676192280967{background-color: #8224e3 !important;}”][vc_column_text css=”.vc_custom_1676277803921{background-color: #8224e3 !important;}”]

Step 1 – Occupational Health and Safety Policy

Download and edit the Occupational Health and Safety Policy. It details all the legal requirements that employers of people are morally and legally mandated to implement.

Get the policy

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Step 2 – Related Policies

There are several related policies that you need to compile your file. You can download and edit them by using these links:

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Step 3 – Risk Analyses

In your Occupational Health and Safety file, risk analyses are high up in importance. We have several for you to download and edit to suit your unique ECD Center.

Please click on the links to get to the risk analysis templates:

Baseline Risk Analysis Continuous Risk Analysis Issue-Based Risk Analysis
Creative Activity
Outdoor Environment
Indoor Environment
Outings and Excursions
Daily and Weekly
Transportation Vehicle
Blank Risk Analysis Form


Always keep the two most recent risk analyses in the OHS file[/vc_column_text][/vc_column][/vc_row][vc_row full_width=”stretch_row_content” equal_height=”yes”][vc_column width=”1/2″ css=”.vc_custom_1676190991987{background-color: #279df7 !important;}”][vc_column_text css=”.vc_custom_1676278218525{background-color: #279df7 !important;}”]

Step 4 – The Registers and Reports

All the registers and reports that have a bearing on OHS must be in the file. You can download whichever registers you need here:

Staff Attendance Register
Accident and Incident Register and Report
Internal Emergency Contact List
External Emergency Contact List
Fire Equipment Inspection Register/Form
Fire Drill Practice Register/Record[/vc_column_text][/vc_column][vc_column width=”1/2″ css=”.vc_custom_1676192907655{background-color: #ff3a5b !important;}”][vc_column_text css=”.vc_custom_1676278291865{background-color: #ff3a5b !important;}”]

Step 5 – Occupational Health and Safety File


This is a complex file that requires a load of information and data. We have put together a template for an OHS file that simplifies it, and all you need to do is drop in your already existing information, or download what you need from the links provided.

[/vc_column_text][/vc_column][/vc_row][vc_row fullwidth=”true” fullwidth_content=”false” css=”.vc_custom_1582725027714{padding-top: 50px !important;padding-bottom: 30px !important;background-color: #f3f3f3 !important;}” el_id=”tipsforemployers”][vc_column width=”1/6″][/vc_column][vc_column width=”1/6″][/vc_column][/vc_row][vc_row el_id=”buysubscription”][vc_column width=”1/6″][/vc_column][vc_column width=”4/6″][vc_row_inner css=”.vc_custom_1582724524958{border-top-width: 3px !important;border-right-width: 3px !important;border-bottom-width: 3px !important;border-left-width: 3px !important;border-left-color: #ff00ff !important;border-left-style: solid !important;border-right-color: #ff00ff !important;border-right-style: solid !important;border-top-color: #ff00ff !important;border-top-style: solid !important;border-bottom-color: #ff00ff !important;border-bottom-style: solid !important;border-radius: 3px !important;}”][vc_column_inner][vc_custom_heading text=”Gain free access to all Tools for Schools documents” font_container=”tag:h1|text_align:center” use_theme_fonts=”yes” bb_tab_container=””][vc_column_text]Purchase a full subscription and have free access hundreds of editable Word and Excel templates to manage your Early Childhood Development Centre.[/vc_column_text][vc_btn title=”Buy A Full Subscription Today” style=”gradient-custom” gradient_custom_color_1=”#ff00ff” gradient_custom_color_2=”#5adeff” shape=”square” align=”center” button_block=”true” link=”url:http%3A%2F%2Ftechnovation-edu.co.za%2Fmembership-account%2Fmembership-levels%2F||target:%20_blank|”][/vc_column_inner][/vc_row_inner][/vc_column][vc_column width=”1/6″][/vc_column][/vc_row][vc_row el_id=”buydocuments”][vc_column width=”1/6″][/vc_column][vc_column width=”4/6″][vc_custom_heading text=”Buy Individual Occupational Health and Safety Documents” font_container=”tag:h1|text_align:center|color:%230eaf00″ use_theme_fonts=”yes”][vc_column_text]

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